Minimising Data Loss

The following information has been provided as a guide and should not be taken as a definitive statement on data loss. It should provide you with a good guide on how to approach making your business data more secure and recoverable.

1. Back up your files regularly, store them offsite and then test and verify your backup.

2. Use Windows XP System Restore Points before making any significant changes to your system.

3. Write a contingency plan and practice restoring your data in case of problems. Your contingency plan should require, as a minimum:

• Locating all available backups, including dates and types of backup

• Listing and locating all original software packages, detailing updates since the original installation

• Locating and making ready an alternate computer

4. Never upgrade software or hardware without a complete, verified backup available in case you need to restore data.

5. Document your systems and archive original copies of your software in a safe place.

6. Ensure proper environmental conditions (stable temperature, humidity and cleanliness) and proper handling to avoid static discharge and accidental dropping.

7. Delete unused files and applications. Use a disc defragmenter.

8. Physically secure systems from intruders.

9. Deploy firewalls and virus protection.

10. Prepare for physical disasters, including use of offsite storage for backup.